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5 ways to be sure that your Microsoft 365 data is protected 24/7.

Updated: Sep 8, 2022

For over 500,000 businesses worldwide, it’s hard to imagine business as usual without Microsoft 365 — anywhere, anytime access to applications means you can work non-stop. That is until you can’t.

Whether you're relying on Microsoft 365 to run a large organisation, or a small home office, your data is critical to business continuity. Acronis has identified 5 Data threats to your Microsoft 365 data, and developed simple solutions for each.

1 - Accidental Deletion

With Microsoft 365, administrators and employees alike routinely delete Exchange Online emails, attachments and files, Microsoft 365 user profiles, One Drive for Business files, and SharePoint Online content. Should an item need to be recovered, the age of the resource may render that impossible: Older data may be hard-deleted and unrecoverable while more recent deletions of newer resources may

be found in the Recycle Bin or Recoverable Items folder.

2 - Retention Policies

It’s up to customers to manage retention policies, which can be time consuming and error-prone: You may think you’ve set the right parameters to retain data, but changing or misaligned priorities in Microsoft 365 data retention policies can result in data being hard-deleted. Be aware, if for whatever reason a hard-deletion occurs due to aging out of the existing retention policy, Microsoft has no

ability to recover the deleted resource.

3 - Security Threats

Microsoft 365 resources also require protection from malicious alteration or data destruction by disgruntled employees, contractors or partners. Microsoft does not guard against these foes — it has no way of knowing if deletion was accidental, malicious or intentional.

4- Legal and Compliance

Compliance requirements (e.g. GDPR, POPI) and legal issues can exacerbate costs related to any data loss incident. Without timely access to data, businesses are exposed to government or industry specific regulatory fines, legal penalties, revenue and stock price hits, plus damage to company brand and customer trust.

5 - Migration from On-premise to Cloud

Microsoft does not address data loss issues during premises-based Microsoft Office to cloud-based Microsoft 365 migration. The two backup solutions are often incompatible, making it impossible to restore legacy data into the new environment. Meanwhile, few third-party data protection solutions integrate backup functionality for Office and Microsoft 365: they usually protect one or the other, but not both.

Protect what matters to your business with Acronis Cyber Backup and Cyber Protect. Speak to us about a free trial!




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